Consent Form:Experts Application

Company Name: Polycab India Limited

Date:

Dear Customer,

As part of our commitment to ensuring data privacy and compliance with the Data Protection and Privacy Policies (DPDP), we are seeking your consent for the collection, processing, and storage of your personal data. Please read the information below carefully to understand how your data will be handled and processed.

1. Purpose of Data Collection

We collect your personal data to facilitate your association with the Company as a customer and ensure compliance with relevant laws, regulations and company’s codes/policies. Your data will be processed for the purposes mentioned above including the following:

• · Provide benefits under various programs
• · Process reward benefits/loyalty points
• · Provide support services
• · Send marketing communications
• · Conduct surveys
• · Analytics
• · Legal, Financial and Regulatory compliances

2. Types of Data Collected

We may collect various types of personal data from you including:

• Personal Identification Information: Name, address, contact details, PAN, Aadhar, banking details, email address

3. Data Processing and Retention

• Your personal data will be processed as may be necessary for the purposes stated above.
• We will store your personal data securely and for no longer than a period of 8 years (as per the archival policy of the Company) post your association with the Company and/or for such duration as may be required by law.

4. Data Sharing

• Internal Departments: Relevant departments within the company, such as Sales, Marketing, Accounts, etc.
• Third-Party Service Providers: Service providers who support functions such as (including but not limited to) sales, marketing, training, third party marketing vendors, analytics, etc., in accordance with strict data protection agreements.
• Regulatory Bodies: Where necessary for compliance with relevant laws including income tax, GST.
• Other Associates of the Company: If your role involves interactions with external vendors, suppliers, or customers, relevant data may be shared to facilitate transactions or ensure product/service delivery.

5. Your Rights Under Data Protection Laws

You have several rights regarding your personal data:

• · Right of Access: You can request a copy of the personal data we hold about you.
• · Right to Rectification: You may request the correction of any inaccurate or incomplete data.
• · Right to Erasure: You can request that we delete your data, subject to legal or contractual requirements.
• · Right to Restrict Processing: You may request the restriction of processing under certain circumstances.
• · Right to Object: You can object to the processing of your personal data in certain cases.
• · Right to Data Portability: You may request that your data be transferred to another service provider in a structured, commonly used, and machine-readable format.

For any of the above requests, please contact our Data Protection Officer (DPO) at dpo@polycab.com.

6. Withdrawal of Consent

You have the right to withdraw your consent at any time by following the Company’s policies/procedures laid down from time to time. Further information in this regard can be obtained by writing to dpo@polycab.com. Please note that withdrawing consent may impact your association with the Company including fulfilment of contractual obligations, depending on the nature of the data processing.

Acknowledgment

I confirm that I have read and understood the above Consent Form. I give my consent to the collection, processing, and use of my personal data as described above unless specifically withdrawn by me in writing and duly acknowledged by the Company.